Requests for Quotation

How the City purchases goods and services

Each City department has buyers who are responsible for sourcing the required goods and services in accordance with the City’s policies and procedures. The general requirements around purchases below the tender threshold can be summarised as follows (exceptions will apply):

Value of Purchase (ex GST)  Requirements
Up to $5,000
Obtain at least one (1) oral or written quotation from a supplier.
$5,001 - $14,999 Obtain at least two (2) written quotations from suitable suppliers following a brief outlining of the specified requirement.
$15,000 - $49,999 Obtain at least three (3) written quotations from suitable suppliers following a brief outlining of the specified requirement.
$50,000 - $149,999 Obtain at least three (3) written quotations from suppliers by way of a formal request for quotation (RFQ).

 

VendorPanel e-Quotes

The City of Busselton uses an online quotation tool called VendorPanel e-Quotes. VendorPanel makes it easier to engage with local suppliers and the open market, increases governance and transparency in our quotation processes.   

A key feature of VendorPanel e-Quotes is an online directory of suppliers called VendorPanel Marketplace.  VendorPanel Marketplace will be used by City officers for quotes above $5,000 and when there is no preferred or pre-qualified supplier arrangement in place.  

Registration is simple and cost free. To have your business included on Vendorpanel Marketplace, all you need to do is sign up and create a profile. When opportunities arise that fit with your business category you will appear as a relevant supplier.

You will be notified of any requests for a quote via email and can easily review the request and submit your quote securely through your VendorPanel Marketplace profile.  Your submitted quote will only be visible to relevant City staff making this a no-risk way of accessing more business opportunities.

How do I register?

For any technical eQuotes or VendorPanel Marketplace issues please contact their technical support directly on support@vendorpanel.com.au or 03 9095 6181.