Online Form - Contract of Hire - City Venues

Please take the time to read through the Terms and Conditions before commencing your application. 

Terms and Conditions for Contract of Hire


In this Contract of Hire, except where the contrary intention appears, the following definitions are used:

‘Agreement’ means this Contract of Hire Form

‘Approved Purpose’ means the activity or purpose for which the Hirer wishes to use the Venue (and for which the City has had an opportunity to assess and approve)

 ‘City’ means City of Busselton

‘Hire Period’ means the times and dates entered in the table above or such other dates as shall be agreed in writing between the Hirer and the City

 ‘Hirer’ means the person or organisation entering into this Agreement whose authorised signatory has signed below

‘Rules’ means such rules made by the City in respect of the Venue or the building in which the Venue is situated.

‘Venue’ means the hired space as identified in the section headed ‘City Venues’.

It is agreed: 

1.        That the Hirer has permission to use the Venue for the duration of the Hire Period subject to the terms and conditions of this Agreement and shall not access or remain on the Venue outside of the Hire Period.

2.        That the Hirer must not sell, hire, trade, display or otherwise dispose of anything from the Venue unless the prior written approval of the City has been obtained.

3.        The Hirer must comply with each law relating to the Venue or the use of the Venue and must obtain all consents, licenses and authorities required by the Hirer for the Approved Purpose.

4.        The Hirer acknowledges and agrees that the Venue may be subject to prohibitions or restrictions on use. The City gives no warranty that the Venue is suitable for the Approved Purpose or that the City or any other authority or agency will issue any consent, approval, authority, permit or licence require by the Hirer under any law, regulation, by-law or local law for its use of the Venue.

5.        That the rights conferred on the Hirer in terms of this Agreement are in contract only and do not create or confer on the Hirer any estate or interest whatsoever in or to the Venue or any right to the exclusive use or possession of the same.

6.        The Hirer shall pay to the City prior to the commencement of the Hire Period all bonds, fees and charges payable in relation to this Agreement as determined by the City from time to time and all expenses associated with this Agreement.

7.        That the Hirer shall not cause a nuisance, annoyance or disturbance to the public or persons in the vicinity of the Venue.

8.        That the Hirer shall not do or suffer anything to be done whereby any policy of insurance in respect of the Venue may become void or voidable or whereby the rate or premium on any policy of insurance in respect of the Venue may be increased.

9.        That the Hirer shall, if it is a requirement of the Approved Purpose, at its expense, effect and keep in force for the Hire Period a public risk policy of insurance acceptable to the City in respect of the Venue and the Approved Purpose for an amount not less than the amount specified in this Agreement.

10.     That the Hirer acknowledges and admits that he/she/it has read and understands the meaning and consequences of the terms and conditions of this Agreement and covenants and agrees to be bound and comply with them.  

11.     That all liability for loss or damage to property or persons during the hire of the Venue is the responsibility of the Hirer

12.     The City may apply the bond paid by the Hirer towards the cost of complying with the Hirer’s obligations or paying for any loss, damage, cleaning or other cost incurred by or on behalf of the City in rectifying any default by the Hirer in observing or performing any of the Hirer’s obligations.

13.     That the Rules of the Venue (as attached) form part of this Agreement, the non-compliance with which can be regarded as a breach of the Agreement. In the event of any inconsistency between the Rules and this Agreement, the latter will prevail.

14.     That the Hirer will comply with any lawful directions which may be given by the City in relation to the Venue.

15.     That the City may in it’s absolutely discretion and without providing any reason for doing so, decline to enter into an agreement for the hire of the Venue.

16.     That there may be occasions such as an emergency or damage to the Venue that renders the Venue unfit or unsafe for the Approved Purpose.  In the event of this occurring, the City:  a) Will use its best endeavours to notify the Hirer in a timely fashion of such event;  b)  Will, where reasonably practicable, in consultation with the Hirer, provide an alternative venue; and  c)  Acting reasonably, may terminate this Agreement.  In the event of termination the City:   d)  Will promptly return deposit/hire fees paid to the Hirer;  and e)   Will not be responsible for any loss or damage suffered by the Hirer as a result of such termination.

17.     That the Hirer will indemnify the City against any claim, loss or expense which may be made or arise as a result of the use of the Venue.

18.     That it is an express condition of this Agreement that the City shall not accept liability for any damage, illness or injury caused or found to be caused to any person or property as a result of acts or omissions of the Hirer, or guests or invitees or persons under their control.

19.     That the Hirer shall not without the prior consent of the City erect, set up or place any structure, make any structural changes to the Venue or tamper, alter or modify any electrical, water, sewerage, gas, telecoms or other service connection to or on the Venue.

20.     That the Hirer may not affix, exhibit or permit to be affixed or exhibited upon any part of the Venue or adjacent land, any placard, sign, poster, hoarding or advertisement without the prior written consent of the City or otherwise than in accordance with any conditions imposed by the City.

21.     That the Hirer shall during the Hire Period promptly maintain, repair, clean and keep the Venue in good repair and neat and tidy to a standard acceptable to the City.

22.     That the Hirer must promptly report to the City any damage to or accident at the Venue.

23.     That it is the Hirer’s responsibility to ensure that the Venue is kept safe, secure and protected against theft (where appropriate) and all doors, windows and other openings are locked or securely shut at the end of the Hire Period.

24.     That the Hirer shall immediately upon expiry or cancellation of this Agreement remove from the Venue all things brought on to the Venue by the Hirer and leave the Venue in good order and condition and make good any damage caused.

25.     That the Hirer shall pay to the City on demand all legal costs, charges and expenses for which the City shall become liable in consequence of or in connection with any default of the Hirer in observing or performing any of the Hirer’s covenants or obligations expressed or implied in this Agreement.

26.     That the Hirer is not permitted to sell or consume alcohol at the Venue unless the prior written consent of the City is obtained. Should the Hirer wish to consume, sell or serve alcohol it must seek the prior consent of the City before submitting any licence application under the Liquor Control Act 1988. Application to the City for this purpose shall be made no less than 14 days prior to the Hire Period.

27.     That the Hirer must ensure that the appropriate licence is obtained for the supply of alcohol and that the rules and regulations, as provided by the Liquor Control Act 1988, are adhered to. (Please note that it is deemed to be the sale of liquor when liquor is given away and a person has paid for admission to the Venue or for seating in the Venue or has been asked to make a donation of money by collection or otherwise.)

28.     That the Hirer shall take full responsibility for the behaviour of any guests, invitees or people under their control at the Venue and shall ensure, so far as reasonably possible, that all guests, invitees or people under the control of the Hirer comply with the terms and conditions of this Agreement.

29.     That in the event of any breach of these conditions the City will notify the Hirer of the breach which, if the Hirer does not take reasonable steps to remedy, shall entitle the City to terminate this Agreement.  In the event of any breach of these terms and conditions and, in the event of such termination the Venue must be immediately vacated and returned to the City in a condition consistent with the observance and performance of obligations under this Agreement.

30.     All keys and security access devices shall be returned to the City promptly.

31.     Hirers shall notify the City in writing of any requests to alter or cancel a booking. The City shall be entitled to charge a cancellation or change of hire fee for any bookings at the following rate: 50% of the Venue hire fee for notice received less than 7 days from the commencement of Hire Period.

32.     Unless the contrary intention appears:

                  (a)             words and expressions in this Agreement shall have the same meaning as corresponding words and expressions in other documentation related to this Agreement;

                  (b)             words denoting the singular include the plural and vice versa;

                  (c)             words denoting a gender include each gender; and

                  (d)             reference to a person includes a natural person, partnership, joint venture, association or corporation and a government or any governmental, local authorities and agencies.

33. Land-borne inflatable devices

Inflatable amusement devices can be a hazard if they are not set up and operated according to relevant instructions. Poor inflatable set-up or operation can lead to:

  • the amusement device becoming airborne during strong wind gusts.
  • the amusement device collapsing and trapping patrons.
  • injury to patrons on amusement devices where they can move freely without supervision e.g. an inflatable device (continuously blown) like a jumping castle.

Inflatable devices should be:

  • secured and anchored with anchor points provided according to the manufacturer’s instructions and relevant technical standards.
  • evacuated when wind gusts exceed the manufacturer’s guidelines or when the wind gusts are over 40 km per hour.
  • installed with suitable impact absorbing mats if they are in areas where patrons can fall off the unfenced platform of the inflatable e.g. entrance and exits.
  • supervised at all times by people who are competent to operate the device safely.
  • monitored so a device is not used at the same time by more than the recommended maximum number of patrons.
  • monitored so electrical or other powered components of the inflatable cannot be interfered with by patrons, in particular children.
  • patrons should be monitored so only those of similar size and weight are on the amusement device at the same time. This will reduce the risk of injury to smaller patrons. Somersaults, flips or tackling other patrons should not be permitted.

34. Water-borne inflatable devices

A water-borne inflatable device means an amusement device that is used on controlled water. For example, these devices may be in pools or as part of a ride where the inflatable is propelled by moving water. Patrons are not generally immersed in water at any time and are not made wet except from incidental splashing.

Close supervision is needed for patrons using water-borne inflatable devices because they can be more unstable and more difficult to control or anchor than land-borne inflatable devices. Operators should consider the ability of users to swim and supervision should also contemplate swimmers moving under the device. All these factors can contribute to the risk of injury and drowning.

Control measures should be put in place to prevent patrons being caught between the amusement device and other things like the pool edge, ladders or ropes.

For inflatable pool amusement devices pool operators should:

  • provide adequate pool supervision for patrons
  • encourage parent or guardian supervision to complement other pool supervision
  • prepare and maintain emergency plans including procedures to deal with unexpected deflation, bad behaviour and suspected drowning, and
  • hold emergency drills to test and practise emergency plans and procedures


Save Your Progress

You have the ability to save this form and complete it at a later date. An email will be generated and sent to the specified address.

Note: Incomplete forms are kept for a period of 14 day(s), after this time the system will automatically delete your response.

Contact Information

Please indicate which venue you would like to hire?*

Please indicate your category of hire*

Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
Will alcohol be consumed?*

I acknowledge that I have read and accept the Terms & Conditions (shown at the very top of this form)*

Get Audio Code

Save & Exit